Frequently Asked Questions
Q. How much does this program cost the Lodge?
A. Nothing. That's how Constituent Taxes are being used.
Q. Is it mandatory for Lodges to use this system?
A. No. However, the Grand Lodge prefers the electronic version of reports. You can make the filing of paper forms obsolete and have current information about your Lodge and its Lodge membership records, reports, mailing labels, meeting records, dues payments, and so much more are the working tools awaiting you. Make your Lodge the beneficiary of these powerful tools.
Q. How secure is this system?
A. There are many layers of security. For example, Username and password with each user assigned to a certain security group. These security groups determine what a user can do and see. For security purposes, other measures are not listed here.
Q. Can other Lodge Secretaries view the data of my Lodge?
A. Absolutely not. This system was built using 3 Role Types: The Grand Secretary, DDGM's and Lodge Secretaries.
Q. Well...what does the Grand Secretary or other Grand Lodge Officer See?
A. When a Grand Lodge Officer logs into the system they see a listing of all subordinate lodges with an Icon to the left of the Lodge Name to view the Lodges' yearly activities. See below.
For a selected Lodge, the Grand Lodge Officer sees the below yearly data. (Fictitious data for this FAQ).
Q. Well...what does the District Deputy Grand Master See?
A. Same as above but only for his assigned Lodges. He can also produce his Official Visit and Yearly Grand Lodge Reports. The Yearly Grand Lodge Report is produced with a click of the mouse as all it's data is provided by each of his assigned Lodges within the Lodge Profile Sheet. See below.
DDGM Grand Lodge Report
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Your Lodge or Jurisdiction Name Here Free and Accepted Masons State of California, Incorporated |
|
Lovell MorganMW Grand Master |
From the Office of
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Billy G. HarringtonRW Grand Secretary |
Date: Sunday September 29, 2013
TO: Most Worshipful Grand Master Lovell Morgan
Right Worshipful Deputy Grand Master Dr. Donald R. Ware
Right Worshipful Grand Lodge Officers
Worshipful Masters
Past Masters
Wardens and Brothers
FROM: Right Worshipful District Deputy Adolphus Tate, Jr.
SUBJECT: Grand Lodge Report for District 7
It is my distinct pleasure to appear before this Grand Session as the Right Worshipful District Deputy Grand Master for District 7
I submit to you with the utmost pleasure, this report on the activity that has occurred within my District since our last Grand Sessions.
MEMBERSHIP
| 1. The number of Lodges in the District: | 5 |
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| 2. The Number of brothers entered: | 3 |
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| 3. The number of brothers passed: | 0 |
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| 4. The number of brothers raised: | 0 |
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| 5. The number of brothers reinstated: | 0 |
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| 6. The number of brothers healed: | 0 |
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| 7. The number of affiliations/demits: | 0 |
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| 9. The number of suspensions: | 0 |
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| 10. The number of deaths: | 0 |
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| 11. The total number of members in the District: | 166 |
CHARITY and BENEVOLENCE
| 1. The amount donated to widows: | $100.00 |
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| 2. The amount donated to the Heroines of Jericho Youth Department: | $70.00 |
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| 3. The amount donated to the Order of the Eastern Star Youth Department: | $90.00 |
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| 4. The amount donated to the Grand Lodge Youth Department (GLOW): | $80.00 |
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| 5. The dollar amount of Lodge Scholarships given: | $60.00 |
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| 6. The amount donated to the Charity and Benevolence Program: | $50.00 |
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| 7. Other donations made: | $40.00 |
NAACP
| 1. The number of new members: | 12 |
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| 2. The number of new life members: | 2 |
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| 3. The total number of members in the District: | 14 |
MASONIC ACTIVITIES (Lodge participation)
| Grand Session: | 10 |
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| Prince Hall Day: | 15 |
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| Installation of Officers: | 6 |
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| M.L. King Day: | 45 |
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| Black History: | 5 |
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| Saints John Day: | 19 |
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| MWGM Official Visits: | 15 |
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| Secretary & Treasurer Workshop: | 2 |
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| School of Instruction: | 5 |
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| Past Master Degree: | 2 |
OFFICIAL VISITS
| Lodge | Report Date | Number of Members | Number of Members Present |
|---|---|---|---|
| Angel City # 18 | 2013-07-05 |
0 |
0 |
| Cedars Of Lebanon # 65 | 2013-06-06 |
0 |
0 |
| Douglas # 33 | 2013-06-04 |
0 |
0 |
| Lillard G. Dandridge # 99 | 2013-06-07 |
0 |
0 |
| Western Knights # 56 | 2013-08-28 |
0 |
152 |
| Western Knights # 56 | 2013-08-23 |
32 |
152 |
| Western Knights # 56 | 2013-01-01 |
0 |
COMMUNITY INVOLVEMENT
Provide a brief narrative about the level of community involvement, such as: Aid to the needy; Food drives; Clothing drives; Etc.
| Lodge | Details |
|---|---|
| Western Knights # 56 | Western Knights made a memorial plaque donation to the Grand Lodge at a cost of $6,000.
We've made a donation to the Mentoring Program of 100 Black Men, Los Angeles. Western Knights #56 participated in the Thanksgiving Day Feast of the MWPHGLCA and its bodies, which fed approximately 400 people. Brothers Tate, Macmillan and Travis feed 23 families on a weekly basis in conjunction with Rose Community Church while driving all over town three days per week for four hours (12 hours per day, 36 hours per week) a cost saving of $25 per hour. Have invited the President and CEO of 100 Black Men, Los Angeles as a guest speaker at a public event hosted by Western Knights #56 to discuss their Youth Mentoring Program. Brother Headley provides free electrical work on the Grand Lodge building on an average of 3 days per week at a cost saving to the Grand Lodge of $60 per hour. Western Knights hosted a large Master Mason raising of 25 members with two other lodges. Western Knights provided Blankets for Hurricane Sandy Victims. Western Knights provided a Mothers Day Brunch feeding an estimated 350 people Western Knights held its annual Family Night which provided various lectures from community leaders and fed over 200 guests.
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| Angel City # 18 | We did this and that. |
| Douglas # 33 | We also did that. |
| Cedars Of Lebanon # 65 | |
| Lillard G. Dandridge # 99 | We did that too! |
Q. Can the Grand Lodge or my DDGM edit my Lodge Data?
A. No.
Q. What happens if something happens to the selected eBusiness Vendor?
A. The Grand Lodge has possession of the source code and monthly database backups.
Q. Can the Grand Secretary, DDGM's or any other Grand Lodge Officer view my Lodges' meeting minutes?
A. No. We have instructed our eBusiness Vendor to not make that possible.
Q. Can the Grand Secretary, DDGM or any other Grand Lodge Officer see who's delinquent in their dues?
A. No. That's your business. We have instructed our eBusiness Vendor to not make that possible.
Q. Can the Grand Secretary, DDGM or any other Grand Lodge Officer see my Lodge's bank account information?
A. No. The DDGM Report only contains the last four digets of the account.
Q. Can any registered user find out what lodge a certain member belongs to?
A. Yes by selecting the Member Lookup Icon.
Q. What's the point of having a Member Lookup function?
A. A Lodge may need to help a distressed brother or assist a Widow.
Q. What other forms are available using this tool?
A. See the Off-Line Forms link on the Control Panel or click here.
Q. How can my Lodge members pay their dues online?
A. Check the check mark on your Lodge Profile Sheet for "Make dues available for On-Line payment". Enter your Lodges' PayPal ID, monthly dues amount, Description and details shown below. Have your members visit: http://lodgedues.lodgehelper.com Lodges with this check mark will appear in the drop-down list.
Q. How can I produce an On-Line Dues Payment Report?
A. Select either "All Lodge Members" or select a specific member from the drop-down list then select a date range from the Secretary Reports Menu. See Below.
Q. Can the Grand Lodge see who's paid their dues online?
A. No. That's your business. We have instructed our eBusiness Vendor to not make that possible.
Q. I have a public figure member in my Lodge who desires that his name not appear on any internal reports. How can this be done?
A. There is a field on the members Profile Sheet named "Hide member info on reports". If checked, the member info will be redacted as shown below.
Q. My Lodge needs a website but we lack the experience. What can we do?
A. We've got you covered with NO CHARGE and no nagging ADs with your own Domain name*. Call our eBusiness Vendor at (714) 805-9OTS (9687) for immediate setup. However, Lodge participation in this database program is required. See below and visit the demo site at: http://demo.lodgehelper.com/home *It is the responsibility of the Lodge to purchase a yearly Domain name at about $12.
Q. Why is the Grand Lodge so interested in my Lodge's data?
A. 1. To prevent Lodge history from being lost to history. 2. To analyze for better ways of maintaining membership retention. 3. To ensure that those who come after us has the tools needed to maintain a successful Lodge. See Below.
